Privacy Notice - Participants

When you register for the Intellibus Hackathon 2025, we collect the following information:

• Personal identification information (name, email address, phone number)
• Educational information (university/institution, study level)
• Professional information (programming experience, skills)
• Team formation preferences and member details
• Dietary restrictions and accessibility needs
• Emergency contact information
• Photos and videos during the event (with consent)

We use your personal information for the following purposes:

• Event registration and participant verification
• Team formation and matchmaking
• Communication about event details and updates
• Providing appropriate accommodations and meals
• Emergency contact in case of incidents
• Event documentation and promotion (with consent)
• Follow-up communications about results and opportunities
• Improvement of future events

We may share your information with:

• Event partners and sponsors (for networking and opportunity purposes)
• Venue staff (for security and accommodation purposes)
• Emergency services (if required for your safety)
• Legal authorities (if required by law)

We will never sell your personal information to third parties.

We implement appropriate technical and organizational measures to protect your personal data:

• Secure data transmission using SSL/TLS encryption
• Access controls and authentication systems
• Regular security audits and updates
• Data minimization principles
• Staff training on data protection

You have the right to:

• Access your personal data
• Correct inaccurate or incomplete data
• Request deletion of your data
• Object to processing of your data
• Request data portability
• Withdraw consent at any time

To exercise these rights, please contact our Data Protection Officer at intellibusdpo@designprivacy.io

We will retain your personal data for as long as necessary to fulfill the purposes outlined in this notice, typically for a period of 2 years following the event. After this period, data will be securely deleted unless we have a legal obligation to retain it longer.

For any privacy-related questions or concerns, please contact: